Although some types of information do not require a different storage and sharing technique than email, Google Drive, or Dropbox sensitive documents of your company must be protected by software that can match the risk of a leak. Data room software gives you the security and control required to keep your files secure while allowing you to work on them from any device.

To ensure the safety of your documents, consider a virtual data room with audit logs that let you keep track of the entire document activity. You will be able to monitor who has viewed your documents and how long they stayed on the site and if those views were purposely made. In addition, some VDRs include features such as dynamic watermarks that prevent printing jobs and downloads that are not authorized.

Consider how your team will use the files in your virtual room. It is important to make sure the data room can be accessed from any device with an internet connection and is compatible with the formats your team utilizes. Look for a data room that has the ability to index files, making it easier to find specific documents in your virtual data room.

SecureDocs, a virtual data room with an excellent reputation, provides a user friendly interface. It also includes a dashboard reporting feature that provides meaningful activity alerts and the option of a Q&A. SecureDocs also offers a variety of industry-leading security measures such as SOC 2 Type 2 FedRAMP, two-factor authentication with permission-based user roles, and customized NDAs.