Whether for your board’s meetings or for the entire organisation, the board portal software will help you work smarter and faster. With a single, simple-to-use tool, you can streamline and simplify agendas for board meetings and accurate minutes of meetings, and much more.

Consider the specific needs of your board. For example, a key driver for boards adopting online tools for managing their boards is security. The sharing of board documents by email or with free versions of software such as Dropbox could be a major risk for data security breaches and unauthorised access. Board members and corporate secrecy seek efficiency gains through a more convenient and secure way to manage and exchange information.

Evaluate the features of different solutions with tools like SelectHub’s Board Satisfaction Rating. This tool provides an average score based on reviews from well-known review sites for software. Additionally, you can establish an evaluation group of board members (chairs and administrators) to seek out existing or known solutions that address their pain points. To maximize net benefit the evaluation process should cover the entire board cycle.

Verify the availability of vital features, such as agenda-building and planning tools, document storage with unlimited space for meeting materials and additional corporate reference materials including board book templates as well as e-signatures, discussion and chat functions, as well as 1:1 communication channels with directors. Check if the solution is compatible with third-party software and top calendar apps to streamline meeting scheduling and document collaboration.