Modern business relies heavily upon the sharing of sensitive and important documents. Remote working is becoming more commonplace and the ability of sending documents quickly and efficiently is crucial for productivity and efficiency. Cyberattacks and data breaches are increasing, so it is important to improve the method you transmit sensitive data to avoid it falling in the improper hands.
Information that is sensitive includes information about an individual, such as their bank details, health records or address. Confidential data covers the company’s policies, innovation secrets and future plans.
Whether you work in the public or private sector, safeguarding your confidential documents is essential. Documents are typically sent via email or post however, this is not always the most secure option. Email is not always encrypted which makes it susceptible to spies and spammers. They can intercept the message and gain access to sensitive and confidential information. Posting files is not a very safe option, as they are susceptible to being intercepted or lost during transit.
Use an online secure document transfer site like WeTransfer, or Dropbox to secure your files. This kind of software employs encryption technology to safeguard files while they are being transferred and received. You can also use it to audit and track your files, so you can track who has accessed which document, when and how the file was downloaded or uploaded. This will help you stay in compliance with any regulations and prevent the penalties resulting from the event of a data breach.