Online board meetings eliminate one of the biggest obstacles to participation and attendance time. Meetings are shorter, and board members are able to attend them more often. This alone increases turnout and reduces the risk of omitting crucial decisions. It’s important to understand that a board meeting online has its issues.
In-person meetings allow participants to read body facial expressions and language, which is difficult to read in a virtual chat. It’s also more difficult to keep board members from remote locations http://www.boardmgmt.net/how-board-meetings-different-from-other-types-of-meetings/ active. For instance board members might be uncomfortable speaking up at an event if they aren’t sure that their input will be heard. And even should they speak up however, their voice could be drowned out by other members or background noise.
Other issues that arise with online board meetings include poor audio quality and inconsistency with video software for conferencing. It’s essential to choose a video-conferencing software that is safe, accessible, easy to use, and comes with numerous features that can help your business. It’s a good idea invite your board members to test the platform prior to the board meeting online to avoid any technical issues.
Another challenge is keeping the meeting on track and limiting the duration of discussion items. It is recommended to establish an objective for each item and limit its duration. For instance, you could, assign a member as the leader of each topic on the agenda, or set an amount of time for each item. Before moving to the next topic, the objective is to come to an announcement or come up with ideas.