Secure document sharing is the sharing of documents through digital processes to protect the data from unauthorised access. It is a crucial part of the business collaboration process and boosts productivity of teams. However, unsecure methods of file sharing can pose serious security risks including accidental leaks of data and malware infection.
To prevent these issues from happening, organizations must adopt a file sharing policy that outlines the legitimate methods employees can employ to share files between themselves and external parties. To lessen the risk of data breaches, it’s important to implement an effective IT system that includes tools for user authentication such as password managers and two-factor authentication (2FA).
Cybercriminals are able to access sensitive data through many of the most popular document sharing platforms. To limit the risks, businesses should consider the implementation of a virtual data room that has multiple features that are designed to ensure the security of shared documents.
A private file-sharing platform can be used to offer secure access to groups of authorized users. It is crucial to choose a provider that is compatible with the major file formats, and allows you to create unique access rights per user. Access control based on role is another useful tool that limits users’ viewing permissions to the folders and files relevant to their job profile.
Platforms for file sharing that provide secure storage should have advanced encryption technology and granular activity logs to provide valuable insights into the sharing and viewing of sensitive documents. These platforms are typically backed up by security protocols that guarantee conformity to industry standards and aid organizations to identify suspicious activities.
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